Role Overview

The Project Lead is Graceful Spaces’ highest-level in-home leadership role. This position carries full ownership of complex organizing projects from planning through completion, ensuring every detail reflects the standard, strategy, and client experience Graceful Spaces is known for.

Project Leads operate as both field leaders and strategic operators. They manage large-scale, multi-phase residential and travel-based projects, lead teams of organizers, and serve as a key extension of company leadership in the field.

This role is best suited for individuals who have already demonstrated strong leadership in high-pressure, client-facing environments and are ready to take full accountability for outcomes—not just execution.

Must Have Experience

• Proven leadership experience in a hands-on, client-facing environment (professional organizing, operations, hospitality, event production, interior/design, or similar)

• Experience managing teams and leading people through complex, multi-step work

• Strong background in project ownership with accountability for outcomes (timelines, budgets, quality, or client experience)

• Comfort making real-time decisions in fast-paced environments with shifting variables

• Ability to lead with clarity, confidence, and calm under pressure

Core Responsibilities

• Own projects from pre-planning through final walkthrough and follow-up

• Lead large teams (4–14+ organizers depending on scope)

• Manage budgets, timelines, scope, and project execution at a high level of accuracy

• Serve as the primary point of client communication during projects

• Anticipate risks, identify issues early, and bring solutions—not problems—to leadership

• Lead daily execution strategy, team pacing, and on-site decision-making

• Ensure all spaces are completed to Graceful Spaces standards before project close

• Conduct final client walkthroughs and uphold the final quality standard of the brand

• Mentor and develop Lead Organizers and emerging leaders

Leadership Scope

Project Leads are responsible not only for execution, but for outcomes. They own:

• Project success

• Team performance

• Client experience

• Budget integrity

• On-site culture and standards

They are expected to think ahead, adapt in real time, and ensure every project reflects both operational excellence and elevated client experience.

Travel Expectations

This role is based in Austin, Texas, with regular opportunities for national and international travel. Travel is a core component of certain projects and is required when scheduled.

Schedule

Monday–Friday, with availability required between 7:00 AM–7:00 PM for project needs, communication, and travel days as applicable.

Physical Requirements

Ability to lift to 50 lbs, climb stairs, and work in active home environments for extended periods. Must be comfortable working in varied residential conditions (pets, dust, fragrances, etc.).

Qualifications

Associate degree, certification, or equivalent professional experience required. Significant leadership and project management experience strongly preferred.

Role Overview

The Lead Organizer is a hands-on, in-home leadership role responsible for executing organizing projects at a high standard while actively leading a small team in the field.

This role is centered on excellence in execution. Lead Organizers are deeply involved in the organizing work itself while also guiding Associate Organizers and Support team members through daily project flow, quality standards, and client experience.

Lead Organizers are trusted owners of their work. Depending on project size, they either fully own smaller projects or own assigned spaces within larger, multi-layer projects led by a Project Lead. In every context, they are accountable for execution, quality, team leadership, and client experience within their scope of ownership.

Must Have Experience

• Professional organizing experience or equivalent hands-on experience in a high-standard, client-facing role

• Demonstrated ability to lead or coordinate a small team in real time

• Strong organizational instincts and ability to execute detailed work at a high level

• Experience receiving direction and translating it into structured, high-quality execution

• Comfort communicating with clients in a warm, professional, and confident manner

Core Responsibilities

• Lead execution of pre-planned organizing strategies in assigned spaces or smaller projects

• Work alongside the team while actively organizing and modeling best practices

• Guide 1–3 team members through daily workflows and task execution

• Maintain pace, quality, and momentum throughout project days

• Communicate with clients when serving as the most senior on-site leader

• Track project progress, updates, and adjustments in real time

• Ensure all spaces are fully completed to Graceful Spaces standards

• Support final walkthroughs and ensure client experience is seamless and elevated

Leadership Scope

Lead Organizers are responsible for:

• On-site execution excellence

• Team guidance and support

• Space-level ownership (not full project ownership unless assigned)

• Upholding standards in real time

• Supporting client experience through presence and communication

They are highly skilled practitioners of the work and lead through doing—not managing from a distance.

Travel Expectations

Based in Austin, Texas with occasional national and international travel opportunities depending on project assignment.

Schedule

Monday–Friday, 7:00 AM–6:00 PM project availability window, with defined on-site working hours depending on project assignment.

Physical Requirements

Ability to lift up to 50 lbs, climb stairs, and work in active residential environments for extended periods. Must be comfortable in varied home conditions.

Qualifications

Associate degree, certification, or equivalent hands-on professional experience required. Prior organizing or similar field-based experience required.

Role Overview

The Building Luxury Specialist supports Graceful Spaces’ Building Luxury clients through the intersection of architectural planning, spatial functionality, and refined client care. This role brings technical precision, thoughtful communication, and an organizing perspective to the early stages of the home-building process.

Building Luxury Specialists help ensure that proposed drawings, custom solutions, and architectural plans reflect how each client intends to live in their home—both now and in the years ahead. They collaborate closely with clients, architects, builders, designers, and internal leadership to move projects from initial discovery through design development and final delivery.

This role is best suited for a highly organized, detail-oriented professional who can confidently navigate architectural documents, develop thoughtful space and zone plans, communicate clearly with clients, and take ownership of project details while remaining open to feedback and collaboration.

Must Have Experience

• Experience with CAD and architectural design tools, with the ability to develop thoughtful space and zone plans

• Strong understanding of spatial planning, organization, and functional design

• Exceptional written, verbal, and interpersonal communication skills

• Proven ability to manage multiple priorities, timelines, and project details

• Strong attention to detail, accuracy, and follow-through

• Comfort conducting client meetings, site visits, and collaborative project discussions

• Ability to work independently while maintaining consistent communication and accountability

• Professionalism, discretion, and commitment to client confidentiality

• Willingness to learn and contribute to evolving systems, workflows, and processes

Core Responsibilities

• Review architectural floor plans and elevations for Building Luxury integration

• Coordinate and send Building Luxury forms to clients

• Analyze, revise, and finalize Building Luxury forms to reflect accurate design specifications and client questions

• Produce Arch Site CAD drawings for clients’ architects and builders

• Conduct on-site walkthroughs and Zoom consultations to assess space functionality and client goals

• Take, document, and confirm accurate on-site measurements for proposed designs

• Conduct client meetings to align organizing goals with architectural planning

• Lead the Building Luxury review process for assigned clients, with oversight and feedback from Rebecka during the training period

• Maintain accurate project documentation, drawings, measurements, and client details

• Communicate clearly and consistently with clients, internal team members, architects, builders, and other project partners

• Identify opportunities to improve the client experience, systems, workflows, and project touchpoints

• Support the development of onboarding and training resources for future Building Luxury team members

• Participate in ongoing learning and monthly on-site project tours to expand knowledge of functional and organizational architecture

• Represent Graceful Spaces’ standards, values, and elevated client experience in every interaction

Schedule

• Part-time position beginning at approximately 10 hours per week. Potential opportunity to increase to up to 20 hours per week

• Required availability Monday–Friday, with predetermined hours between 7:00 AM–6:00 PM CT

• Weekly schedule determined in collaboration with company leadership based on client needs and mutual availability

Travel Expectations

This role is based in Austin, Texas, and requires the ability to attend in-person meetings and site visits in Austin and the surrounding area. Travel to other cities and states may be required based on client and project needs.

Physical Requirements

• Ability to attend in-person meetings and site visits in Austin, the surrounding area, and other locations as needed

• Ability to lift and carry up to 50 pounds

• Ability to climb stairs and safely use a step stool or small ladder

• Ability to sit for extended periods of time while traveling

• Ability to work in active residential environments

• Ability to tolerate typical household odors, including pets, dust, smoke, and fragrances; Graceful Spaces does not work in excessively dirty or unsafe homes

• Must comply with company dress code and personal appearance policies while representing Graceful Spaces

Qualifications

• Bachelor’s degree or equivalent combination of education and experience preferred

• Hands-on experience with CAD and architectural tools

• Ability to develop thoughtful space and zone plans across diverse environments

• Strong organizational skills and exceptional attention to detail

• Ability to manage multiple priorities and shifting timelines

• Self-motivated, accountable, and eager to learn

• Proficient in Google Suite, Outlook, and project/client management tools such as Asana and Dubsado

• Comfortable managing a remote schedule while maintaining responsiveness and task accountability

• Demonstrates discretion, professionalism, and commitment to confidentiality

• Receptive to feedback and motivated to contribute to innovation and continuous improvement

Role Overview

The Product Specialist supports Graceful Spaces’ Signature Organizing projects through thoughtful product sourcing, functional design, and detailed project coordination. This role ensures every product meets our standards for quality, function, and style while reflecting each client’s needs and preferences.

Product Specialists collaborate with clients, in-home organizing teams, vendors, and internal leadership to develop product plans, manage budgets and orders, and prepare projects for successful execution. Through careful planning and ongoing feedback, they help ensure products translate seamlessly from design to installation.

This role is best suited for a highly organized, resourceful professional with a discerning eye for design, strong project management skills, and the ability to balance creativity with operational precision. The ideal candidate takes ownership of details, communicates proactively, and continually seeks thoughtful solutions that elevate the client experience.

Must Have Experience

• Experience in product sourcing, procurement, retail, or product management

• Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines

• Exceptional written, verbal, and interpersonal communication skills

• Strong attention to detail, accuracy, and follow-through

• Ability to evaluate products for quality, functionality, durability, and design

• Experience managing budgets, orders, and project documentation

• Ability to collaborate effectively with clients, vendors, and internal teams

• Proactive problem-solving skills and adaptability to changing project needs

• Professionalism, discretion, and commitment to client confidentiality

• Proficiency in Google Workspace, Outlook, and project management tools, or willingness to learn

• Receptiveness to feedback and commitment to continuous improvement

Core Responsibilities

• Research, source, and recommend products that meet Graceful Spaces’ standards for quality, function, and design.

• Develop product plans and lists tailored to client needs, project scope, and approved budgets.

• Manage product budgets, place orders, and track shipments and deliveries for accuracy and timeliness.

• Maintain accurate records of product selections, specifications, budgets, and order details.

• Conduct Product Design Meetings with clients to align recommendations with their goals and preferences.

• Coordinate with in-home organizing teams to ensure product selections align with project plans and installation needs.

• Communicate product updates, availability, and scope changes to clients and internal teams.

• Conduct periodic site visits to take measurements, photograph spaces, review products, and observe installations.

• Identify new brands, vendors, and organizing solutions, contributing innovative product ideas each quarter.

• Collaborate with other Product Specialists and internal leadership to improve sourcing processes and project execution.

• Represent Graceful Spaces’ standards, values, and elevated client experience in every interaction.

Schedule

• Part-time position averaging 10–15 hours per week.

• Required availability Monday–Friday, with predetermined hours between 7:00 AM and 6:00 PM Central Time.

Travel Expectations

This role is based in Austin, Texas, and requires occasional in-person meetings, product reviews, and project site visits in Austin and the surrounding area. Travel to other cities and states may be required based on client and project needs.

Physical Requirements

• Ability to attend in-person meetings and residential site visits as needed.

• Ability to lift and carry up to 50 pounds.

• Ability to climb stairs and safely use a step stool or small ladder.

• Ability to sit for extended periods while traveling.

• Ability to work in active residential environments and tolerate typical household odors, including pets, dust, smoke, and fragrances. Graceful Spaces does not work in excessively dirty or unsafe homes.

• Compliance with company dress code and personal appearance policies.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience preferred.

• Experience in product sourcing, procurement, retail, or product management preferred.

• Strong judgment in evaluating product quality, functionality, design, and value.

• Ability to manage multiple projects while maintaining organization, accuracy, and accountability.

• Strong interpersonal skills and ability to build productive relationships with clients, vendors, and internal teams.

• Self-motivated, adaptable, and comfortable working independently while maintaining consistent communication.

• Proficiency in Google Workspace, Outlook, and tools such as Asana and Dubsado, or willingness to learn.

• Familiarity with design tools such as Canva and Heyzine, or willingness to learn.

• Commitment to confidentiality, professional development, and continuous improvement.